All of the following information regarding a fire prevention inspection must be maintained by the AHJ EXCEPT:

The Authority Having Jurisdiction (AHJ) is required by code to maintain official records for legal and administrative continuity. These records must document the key stages of the enforcement process. This includes a summary of the violations found, the date that legal notices were served (which establishes the timeline for compliance), and the final disposition or resolution of the violations. While an inspector's individual report may note the name of the person who accompanied them, this is not a formally mandated element for the AHJ's permanent record file, which focuses on the property, the legal owner, the violations, and the enforcement actions taken.

A. The date of service for a notice is a critical legal fact that establishes the official timeline for compliance and potential penalties.

B. The final resolution of a violation is required to officially close the case and document that the identified hazard has been abated.

C. A summary of violations is the fundamental basis of the inspection record and the justification for any subsequent enforcement action.

1. NFPA 1, Fire Code, 2021 Edition. Section 1.10, "Records and Reports."

Section 1.10.1: "The AHJ shall keep a record of all fire prevention inspections, including the date of such inspections and a summary of any violations that have been observed." (Supports requiring C)

Section 1.10.2: "A record of all notices and orders shall be maintained by the AHJ." (Supports requiring A)

Section 1.10.3: "The AHJ shall maintain a record of the final disposition of all violations." (Supports requiring B)

Note: The standard does not contain a requirement to record the specific party present at the inspection in the AHJ's official records.

2. International Fire Service Training Association (IFSTA). Fire Inspector and Code Enforcement, 8th Edition. Chapter 3, "Legal Aspects of Code Enforcement," pp. 88-90.

This chapter details the necessary components of inspection documentation for legal sufficiency, emphasizing the need to record findings (violations), notifications, and follow-up actions (disposition). It does not list the escort's identity as a required element for the official case file.