You have an invoice where the invoiced quantity is not equal to the received quantity. You do not expect to receive any more goods for the purchase…

When an invoice quantity is greater than the received quantity and no further goods are expected, a variance exists that must be resolved. Within 'Supplier Invoice.Match GR Line' (APS360), the correct procedure is to create a debit note. This action formally communicates the discrepancy to the supplier and reduces the company's financial liability (accounts payable) to reflect only the goods that were actually received. This ensures that payment is made for the correct quantity, resolving the over-invoicing issue.

A. Automatically close the invoice line: This action would ignore the financial discrepancy, leading to unresolved variances in the general ledger and potential overpayment.

B. Pay the invoice: Paying the full invoiced amount would mean paying for goods that were not received, resulting in a financial loss.

C. Correct the incorrect account entries: This is a consequence of the primary action. The debit note must be created first, which then generates the correct accounting entries to adjust the liability.

1. Infor M3 Accounts Payable User Guide: The process for handling invoice discrepancies is detailed in the sections covering supplier invoice matching. The guide specifies that for quantity differences where the invoiced amount is higher, a debit note is the standard resolution method. Specifically, in APS360, users can select a variance reason code that triggers the creation of a debit note transaction (internal invoice type 32). (Reference: Infor M3 Accounts Payable User Guide for version 13.4, "Supplier Invoice Matching" chapter, section on "Handling Invoice Variances").

2. Infor M3 Core Functionality Documentation: Official documentation for the APS360 function describes its role in matching invoices to goods receipts. It outlines the available actions for handling variances, which include creating debit notes for overcharges related to quantity or price. The system uses predefined accounting rules and invoice types to process these adjustments correctly. (Reference: Infor M3 Finance Implementation Guide, "Accounts Payable Configuration" section, subsection on "Invoice Matching Tolerances and Variances").