When employees request a one-time payment for themselves, they have access to view and update the Gross Up and Send to Payroll checkboxes. Selecting…

The most precise and correct method to control the visibility of fields on a business process initiation screen is by using the Configure Optional Fields for Business Process task. The question specifies that the action is performed by employees for themselves, which corresponds directly to the "Request One-Time Payment for Self" business process. By configuring this specific business process, an administrator can hide the "Gross Up" and "Send to Payroll" fields, preventing employees from viewing or editing them during the self-service request, while not affecting the same request when initiated by other roles like managers.

A. Configure Optional Fields for Request One-Time Payment to hide the fields.

This configuration applies to the general business process, typically initiated by managers or HR, not the specific self-service version used by employees for themselves.

C. Remove Employee as Self from the Self-Service: Request One-Time Payment security domain.

This action would remove the employee's ability to initiate the one-time payment request entirely, which is not the desired outcome. Security domains control access to tasks, not field visibility within them.

D. Remove Employee as Self from the Self-Service: Payroll security domain.

This would revoke access to a broad range of self-service payroll functions, causing unintended consequences far beyond the scope of the one-time payment request.

1. Workday Administrator Guide

Business Process Framework Chapter. This guide details the use of the Configure Optional Fields for Business Process task. It specifies that this task is used to control which optional fields display on the initiation and approval steps of a business process. It also distinguishes between general business processes and their "Self" variants. (Reference: Workday Documentation

"Set Up Business Processes

" Section: "Configure Optional Fields for a Business Process").

2. Workday Compensation Administrator Guide

One-Time Payments Section. This documentation outlines the configuration of compensation-related business processes

including "Request One-Time Payment" and "Request One-Time Payment for Self." It clarifies that the "for Self" process is the dedicated self-service transaction that can be configured independently of the manager-initiated process. (Reference: Workday Documentation

"Compensation Setup

" Section: "One-Time Payment Plans").