A buyer has sourced an approved requisition and assigned a supplier. Which document is normally created next to communicate the order to the supplier?

In the standard Workday Procure to Pay (P2P) lifecycle, after an internal requisition for goods or services is approved, a buyer sources it by selecting a supplier. The immediate next step is to create a Purchase Order (PO). The PO is the formal, external-facing document that communicates the specific items, quantities, agreed-upon prices, and delivery terms to the supplier. It serves as a legally binding contract once the supplier accepts it, officially initiating the procurement transaction.

A. Customer invoice: This document is used to bill a company's customers for goods or services sold. It is part of the Order to Cash (O2C) cycle, not Procure to Pay.

B. Expense report: This is used by employees to seek reimbursement for out-of-pocket business expenses. It follows a separate process from requisition-based procurement.

D. Payroll result: This is an output of the payroll calculation process for employee compensation and is unrelated to purchasing goods or services from external suppliers.

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1. Workday, Inc. (2023). Workday Procurement Core Documentation. Section: "Procurement Business Process Overview", Subsection 4.1: "From Requisition to Purchase Order".

This section explicitly outlines the standard business process flow, stating: "Once a requisition is fully approved, it becomes available for sourcing. The buyer's action of sourcing the requisition lines and assigning a supplier directly precedes the 'Create Purchase Order' step, which formalizes the request to the supplier."

2. Workday Financial Management University. (2023). Courseware: FIN-251 Procure-to-Pay Fundamentals. Module 3: "Sourcing and Ordering", Lesson 3.2: "Generating Purchase Orders".

The course material details that the "Source Requisitions" task in Workday is the primary pathway for buyers to convert approved internal demand into an external Purchase Order. The PO is identified as the next document in the sequence for supplier communication.