When does the HR Template populate information on the HR Case form?

The HR Service is the central driver for HR Case creation and processing. It is configured to use a specific HR Template. When an employee or HR agent selects an HR Service (e.g., via a record producer in the service catalog or directly on the case form), the system automatically applies the associated HR Template. This template then populates predefined fields on the HR Case form, such as the assignment group, short description, and skills, ensuring consistency and efficiency.

A. When the Opened for person is selected: Selecting the user identifies the subject of the case but does not trigger the application of the HR Template.
B. When the Assignment group is selected.: The assignment group is typically a field populated by the HR Template, not the trigger for it.
C. When the HR Case Type is selected.: This is a legacy field. The modern and correct trigger for applying a template is the selection of the specific HR Service.

1. ServiceNow Product Documentation, "Configure an HR service," Doc ID: a8852e119302220095129a75e57ffb11. The documentation states, "HR template: Select an HR template to automatically populate fields on the HR case form when the HR service is selected."

2. ServiceNow Product Documentation, "Components of an HR service," Doc ID: 76752e119302220095129a75e57ffb0e. This document details that an HR Service configuration includes an HR Template to pre-fill case details.