IQ0-100 practice question 3 of 35

Which of the following are examples of records disposition? (Choose 2)

Full set: 100 questions
Answer options
A: Physical destruction or deletion Correct answer
B: Reassignment of metadata identifiers
C: Transfer to an off-site storage facility Correct answer
D: Data analytics and mining
Correct Answer:
A. Physical destruction or deletion; C. Transfer to an off-site storage facility
Explanation

Records disposition refers to the final actions taken on records at the end of their retention period, as dictated by a records schedule. The two primary disposition outcomes are destruction (physical or digital deletion) for records of temporary value, or transfer for records with permanent archival value. Transfer can be to a corporate archive, a commercial storage facility for long-term holding, or a government archive. Both actions represent the formal conclusion of a record's lifecycle within the creating organization.

Why Incorrect

B. Reassigning metadata is a management task during the record's active or inactive life, not a final disposition action.
D. Data analytics and mining are methods of using or analyzing information, which is unrelated to its final disposition.

References

1. ISO 15489-1:2016. (2016). Information and documentation — Records management — Part 1: Concepts and principles. Clause 3.11 defines disposition as "processes associated with implementing records retention, destruction or transfer decisions."

2. National Archives and Records Administration (NARA). (n.d.). Records Management Handbook. "Records Disposition" section. NARA defines disposition as the actions taken for records no longer needed for current business, including transfer to a records center, transfer to the National Archives, or destruction.

3. Shepherd, E., & Yeo, G. (2003). Managing Records: A Handbook of Principles and Practice. Facet Publishing. Chapter 7, "Managing appraisal and disposal," details the processes of destruction and transfer as the two main disposition functions.

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