A project team is using a vendor solution. The project team has been notified that the vendor solution will no longer be on the premises, but in the…

The project manager's first responsibility upon learning of a significant change is to understand its full scope and impact. The vendor's move to the cloud introduces new security standards, which are currently unknown to the project team. Therefore, the most logical and immediate step is to engage the relevant subject matter experts—the internal security team—to comprehend these new requirements. This information is a prerequisite for any further action, such as assessing impacts on the project, creating a change request, or planning risk responses. This aligns with the principle of proactive stakeholder engagement to clarify requirements.

A. Initiating a change request is premature. A comprehensive change request requires a detailed understanding of the impact on scope, schedule, and budget, which is not yet known.

B. Researching alternative solutions is a potential risk response, but not the first step. The immediate priority is to understand and assess the impact of the current vendor's change.

C. Asking for training is presumptive. The need for and specific content of any training can only be determined after the new security standards are fully understood.

1. Project Management Institute. (2021). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Seventh Edition. Newtown Square

PA: Project Management Institute

Inc.

Section 2.8

Stakeholder Performance Domain (p. 69): This domain emphasizes that "Effective stakeholder engagement includes implementing strategies and actions to promote productive involvement of stakeholders." The first step in this scenario is to engage the security team to understand their requirements.

2. Project Management Institute. (2017). A Guide to the Project Management Body of Knowledge (PMBOK® Guide) – Sixth Edition. Newtown Square

PA: Project Management Institute

Inc.

Section 4.6

Perform Integrated Change Control (p. 113): This process includes assessing the impact of changes. Before a formal change request can be properly created and evaluated

the project manager must facilitate an assessment

which starts with gathering information from relevant experts.

3. Kerzner

H. (2017). Project Management: A Systems Approach to Planning

Scheduling

and Controlling. Wiley.

Chapter 15

Change Control: This chapter details that a critical early step in any change management process is the analysis and evaluation of the proposed change's impact

which necessitates gathering information from all affected parties.