PFMP practice question 7 of 35

A portfolio manager needs to continuously balance the need and requirements with the available resources and needs to maintain a balanced portfolio…

Full set: 490 questions
A portfolio manager needs to continuously balance the need and requirements with the available resources and needs to maintain a balanced portfolio and portfolio resources in order to optimize delivery. Capability and Capacity analysis is performed in 4 of the portfolio management processes and it serves a slightly different purpose in each and every one of them. When it relates to managing the supply and demand , what is the purpose of using this analysis?
Answer options
A: To study the capability of resources, match them against the portfolio’s objectives and goals, and translate the capability into what capacity is possible to meet the portfolio demands Correct answer
B: To understand how much work is able to be performed based on the resources available (capacity), as well as the ability of the organization to source and execute the selected portfolio
C: Performed to understand the human, financial, and asset capacity and capability of the organization in order to select, fund, and execute portfolio components
D: It enables the organization to achieve maximum portfolio benefits given current resource constraints
Correct Answer:
A. To study the capability of resources, match them against the portfolio’s objectives and goals, and translate the capability into what capacity is possible to meet the portfolio demands
Explanation

In the context of the Manage Supply and Demand process, capability and capacity analysis is used to evaluate the organization's skills and abilities (capability) and then quantify them into the amount of work that can be performed (capacity). This analysis is crucial for balancing the aggregated demand from portfolio components against the available supply of resources. It directly addresses the need to understand if the organization can meet the portfolio's demands with its current or planned resources, thus enabling effective resource allocation and optimization.

Why Incorrect

B. This is a general definition of capability and capacity, not its specific purpose within the Manage Supply and Demand process, which focuses on the act of balancing.
C. This purpose, particularly the "select" and "fund" aspects, is more aligned with earlier processes like Develop Portfolio Strategic Plan or Manage Portfolio Value, not ongoing resource balancing.
D. This describes the ultimate goal of all portfolio management activities, making it too broad and not specific to the purpose of this particular analysis within this process.

References

- Project Management Institute. (2018). The Standard for Portfolio Management (4th ed.). Section 5.3, Manage Supply and Demand, pp. 77-80. The process focuses on balancing aggregated demand against available supply, which requires translating capability into quantifiable capacity to meet that demand.

- Aubry, M., & Hobbs, B. (2011). A fresh look at the contribution of project management to organizational performance. Project Management Journal, 42(1), 3-16. https://doi.org/10.1002/pmj.20213. This article discusses how organizational capabilities are translated into project and portfolio delivery capacity, aligning with the logic in option A.

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