PRINCE2-PRACTITIONER practice question 16 of 35

Scenario: The Ministry of Food Hygiene (MFH) has a quality management system which contains a document control process to manage all documentation…

Domain Apply and tailor the PRINCE2 processes in context

Scenario: The Ministry of Food Hygiene (MFH) has a quality management system which contains a document control process to manage all documentation requirements. The document control process was created by the MFH Quality Manager, who now maintains all of MFH's documents and performs an organization-wide configuration management role. The MFH Quality Manager will administer the configuration management procedure for the Restructuring project since this must comply with the MFH document control process. What additional risk will this place on the project?

Answer options

A: None because risks associated with the centralization and rationalization of the Facilities Division will be managed by another project. Correct answer

B: These changes will delay stage 3 by three weeks.

C: There is only £70k left in the project change budget.

D: The reduced value of the contracted services required by the Outsourcing project may result in an insufficient number of proposals being received.

Correct Answer:

A. None because risks associated with the centralization and rationalization of the Facilities Division will be managed by another project.

Explanation

The question asks to identify an additional risk placed on the project due to using the corporate configuration management procedure. Options B and C are not risks: B describes an issue (a certain event), and C describes a constraint (a statement of fact). Option D describes a risk but for a different project ('Outsourcing project'). By elimination, A is the correct answer. According to PRINCE2, projects should align with and leverage existing corporate or programme management standards. Using a mature, established corporate document control process is considered good practice that reduces uncertainty and risk, rather than adding to it. Therefore, this arrangement introduces no additional risk.

Why Incorrect

B. This statement describes a specific delay, which is an issue or a forecast, not a risk. A risk is an uncertain event that may or may not happen.
C. This is a statement of fact about the project's financial status. It is a project constraint, not an uncertain future event (a risk).
D. This describes a valid risk, but it is explicitly for the 'Outsourcing project', not the 'Restructuring project' that is the subject of the scenario.

References

1. AXELOS

"Managing Successful Projects with PRINCE2

7th Edition" (2023).

Section 11.1

What is risk?: Defines a risk as "an uncertain event or set of events that

should it occur

will have an effect on the achievement of objectives." This definition confirms that options B (an issue) and C (a constraint) are not risks.

Section 4.2.2

Corporate or programme standards: States

"The project management team should adopt the organization’s standards... Using the organization’s standards will reduce the work for the project and will mean that the project’s outputs are more easily integrated into the organization’s business as usual." This supports the rationale that using the corporate system is a risk-reducing measure

thus adding no additional risk.

Appendix A

Section A.5

Configuration management procedure: Notes that the project's procedure should detail how it aligns with any "corporate or programme management quality or configuration management systems." This reinforces that compliance is expected and not inherently a risk.

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