The project manager and the risk manager of a new project to develop an application to support autonomous driving are meeting with the sponsor and…

Meeting with the traffic authority staff responsible for the new regulation allows the project

manager and risk manager to understand the potential changes and their impact on the project. This

will help them proactively address any potential issues and ensure the project complies with the new

regulations.

According to the PMBOK Guide, 6th edition, Chapter 11: Project Risk Management1, the project

manager and the risk manager should handle this situation by meeting with the traffic authority staff

in charge of the new regulation. This is because:

The new traffic regulation is an external risk that could affect the project objectives, such as scope,

schedule, cost, quality, and customer satisfaction. External risks are those that arise from outside the

project boundaries and are beyond the control of the project team. Examples of external risks

include changes in government policies, regulations, laws, market conditions, environmental factors,

etc.

The project manager and the risk manager should proactively engage with the external stakeholders

who have the power and influence to create or modify the external risks. By meeting with the traffic

authority staff, they can establish a positive relationship, gain insights into the new regulation, and

influence its development to align with the project needs. They can also obtain information on the

probability and impact of the risk, as well as the potential response strategies.

The other options are not effective in handling this situation because:

Ensuring the project complies with the current traffic regulations and laws does not address the risk

of the new regulation that could change the project requirements, scope, or deliverables. It also does

not help the project team to prepare for the possible changes and mitigate their negative effects.

Sending a letter to the traffic authority with the general project information does not establish a

direct and timely communication channel with the external stakeholder. It also does not provide

enough details or feedback to understand the nature and implications of the new regulation.

Performing inquiries on the website of the traffic authority weekly does not allow the project team

to influence the development of the new regulation or obtain reliable and updated information. It

also does not enable the project team to build trust and rapport with the external stakeholder.

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PMBOK Guide, 6th edition, Chapter 11: Project Risk Management1

Risk Management Professional (PMI-RMP)® Exam Cert Guide2